Trip & order phases
A strict chain of phases “Arrived → In progress → Completed → Departed” for every task.
Platform for road freight
One workspace for drivers and managers
TruckOffice helps carriers, dispatchers and drivers work faster and without the chaos.
17:11
Order Status
Order Status
№ 39796 ext: MAL000125Loading
ArrivedJun 13
17:11:19
17:11:19
In Progress
Completed
Departed
Unloading
Trips·Orders·Documents·Expenses·CMR·Monitoring·Chat·SOS
The whole trip — in one product
From the start of a trip to closing the paperwork. Every driver action is visible to the manager in real time.
Document verification
Telegram and Slack: Approve / Reject buttons, a push to the driver and real-time status.
Quality & AI recognition
Photo quality checks and AI receipt recognition before a document is even saved.
Expenses & currency exchange
Cash and cards, expense types, currency exchange with rate and full history.
CMR handling
Issue, send to the counterparty by email and resend with a single tap.
Chat & messaging
Private and group chats, files, call history and a system notifications channel.
Monitoring & telemetry
Sensors, GPS tracks and device telemetry: battery, GSM network, GPS.
Route calculator
Trip cost is calculated before departure — no surprises at the finish line.
SOS — distress signal
An emergency signal with one tap straight from the driver app.
Verification
Documents are verified right inside Telegram and Slack
A driver uploads a CMR — the manager sees a message with the photo, quality and buttons. Approve or reject with a reason and the driver instantly gets a push.
- ✓Channel chosen by document type and company
- ✓Rejection reason and reminders for the driver
- ✓Email to the counterparty on approval
CMR Verification
Telegram group · now
📄 CMR · Trip No. 1017060
Driver: I. Ivanov · Company: Malik Logistics
Quality: good (94%)
✅ Approve + send❌ Reject
System modules
Everything TruckOffice does — up close
Trips
The full trip cycle — from start to close-out
The driver opens a trip, records mileage and the condition of the truck and trailer, and the system guides it through to the finish. Made a mistake? Start or finish can be undone in one action.
- ✓Start and finish with vehicle and odometer data
- ✓Condition notes for truck and trailer with photos
- ✓Interim tasks: refuelling, repairs, parking
- ✓Print the waybill on an office printer
Waybill #1017060
BA3127-5 · trailer A2398E-5
⚠️Note: chipped windscreen
⛽ Task · Refuelling
✓ Arrived→✓ In progress→Done→Departed
Finish trip
Orders
Order phases — with no room for mistakes
Every order is a sequence of phases: the system itself suggests which step is allowed next and keeps the full route of the logical order. The dispatcher sees progress in real time.
- ✓A linear status chain: loading → customs → unloading
- ✓Only permitted next phases — no status chaos
- ✓Order notes for the driver and the office
- ✓Relay handover of an order between drivers
Order #4512 · Warsaw → Minsk
- ✓LoadingWarsaw · 09:40
- ✓CustomsTerespol · 14:05
- 3UnloadingMinsk · pending
Record phase
Documents & AI
Documents that check themselves
A photo of a receipt or CMR is scored for quality before it is even sent, receipts are recognised into structured data, and an approved CMR can be forwarded to the counterparty by email in one click.
- ✓Automatic photo-quality check on upload
- ✓Receipt recognition: amount, currency, date — no manual entry
- ✓CMR: upload, replace and resend to the counterparty
- ✓A report across all files with trip and status filters
🧾 Receipt · Orlen Station 42
Quality 96%Amount214.50 PLN
Date03.07.2026
CategoryFuel
Add to expenses
Expenses & currencies
Every expense under control — in any currency
The driver records spending by type and payment card, currency exchange is tracked as a separate operation, and the directory of countries and currencies is always at hand.
- ✓Expense types linked to the order
- ✓Company payment cards — transparent per card
- ✓Currency exchange with the rate and before/after amounts
- ✓Edits and deletion with a full history
Trip #1017060 expenses
Fuel
DKV card
Parking
cash
Currency exchange
rate 4.30
Trip total: 1,240 EUR
Chat & calls
Reach the driver — inside the same app
Direct and group chats, forwarding and quoting, read receipts and internet calls straight from the office — no messengers, no roaming. System channels deliver announcements to driver groups automatically.
- ✓Direct and group chats with message editing
- ✓Quoted replies and forwarding between chats
- ✓Internet calls (WebRTC) — no roaming charges
- ✓Read-only system channels for driver groups
A
Anna · Dispatcher
Unloading moved to 16:00
Unloading moved to 16:00
Got it, I'll be there by 15:30✓✓ Read · 14:52
📞Incoming call · Dispatcher Anna
Monitoring & SOS
You know where the truck is and how the device is doing
Tracks and sensors for every vehicle, telemetry of the driver's device — battery, GSM network, GPS. In an emergency the driver sends an SOS with one button — the office gets the signal with coordinates instantly.
- ✓Movement tracks and sensor data
- ✓Telemetry: battery, network signal, GPS accuracy
- ✓One-button SOS with coordinates
- ✓Movement history per trip
🔋
84%
Battery
📶
LTE
Network
📍
±4 m
GPS
Warsaw → Terespol → Minsk
!
SOS · BA3127-5
52.09, 23.68 · 2 minutes ago
Fleet tools
Route costing and tachograph — no third-party services
The calculator works out the cost of a truck route including tolls and fuel, and DDD files from digital tachographs are uploaded and stored right in the system.
- ✓Route and trip-cost calculation
- ✓Truck dimensions and restrictions taken into account
- ✓Ingest of driver-card DDD files
- ✓A register of driver cards in one place
🗺 Warsaw → Milan · 1,480 km
Fuel€512
Tolls€214
Per diems€180
Cost price: €1.42/km
DDDDDD · driver card uploaded✓
Who TruckOffice is for
Carriers
A transparent fleet and documents that never go missing.
Dispatchers
Control of trips and statuses in real time.
Drivers
Trips, documents and expenses in a single app.
Executives
A full picture of the business and clear metrics.
Start hauling without the chaos
Connect your fleet to TruckOffice in a single day.